Preparing for a new year at your business means planning to meet all your obligations. That means more than ensuring your tax planning is sound and your strategies for growth are ready to implement. It also means understanding how to remain in compliance with all applicable regulations.
To help you adhere to standards and remain on top of your legal obligations, we have compiled an HR compliance calendar for 2024. It outlines key dates for submitting forms, turning in taxes, and receiving vital information from your employees. Feeling overwhelmed? Get in touch with GO Admin Solutions to learn how we can help!
January 2024 HR Compliance Dates and Deadlines
January 31
- Quarterly Form 720 for goods and services subject to excise tax.
- Annual Form 940 regarding annual Federal Unemployment Tax Act (FUTA) reports is due if quarterly FUTA taxes weren’t paid when due.
- Quarterly Form 941 for income tax, Social Security, and Medicare withholdings from employee paychecks.
- Form 943 regarding agricultural employers.
- Form 945 regarding Annual Return of Withheld Federal Income Tax for non-payroll payments for the previous year.
- Forms 1095-B and 1095-C for reporting health insurance coverage should go to employees.
- W-2s, W-3s and 1099-MISC forms must go to employees, freelancers, and contractors. This is also the due date for this form with only boxes 8 and 10 checked to be sent to the recipient.
- Form 1099-NEC regarding non-employee compensation is due to both the IRS and the recipients.
February 2024 HR Dates and Deadlines
February 1
- OSHA Form 300A regarding reportable injuries and illnesses in the workplace should be posted.
February 10
- Annual Form 940 is due if quarterly FUTA taxes were paid when they were due.
February 28
- Deadline to file ACA Forms 1094-C, 1095-C, 1099-MISC without NEC to the IRS if you are paper filing.
- Form 8809 paper filing deadline.
- Creditable Coverage Disclosure to CMS, for calendar year plans.
March 20204 HR Dates and Deadlines
March 1
- HIPAA Breach Notification must be filed if you are a HIPAA-covered entity.
- Form M-1 regarding multiple employer welfare arrangements (MEWA) and any entity claiming exceptions (ECE).
March 2
- OSHA Form 300A if you are filing electronically.
March 15
- Form 8809 electronic filing deadline.
- S Corp (Form 1120-S) and Partnership (Form 1065) Tax Returns regarding profits, losses, dividends, and credits in S Corporations or business partnerships.
- Form 2553 regarding qualification as an S Corporation.
March 31
- Form 1099-MISC if reporting NEC in box 7.
- Form 1099 if you are filing electronically.
- EEO-1 reporting and filing deadline.
April 2024 HR Dates and Deadlines
April 1
- Form 1094-C, 1095-C, 1099-MISC without NEC deadline for filing electronically.
April 15
- Tax Day filing deadline for C Corporations and personal tax returns.
- Form 7004 regarding a request for an automatic six-month extension to file certain tax information and returns.
- Form 8928 regarding self-report COBRA administration compliance failures.
April 28
- Summary Plan Description (SPD) regarding documentation for employees in retirement plans or health benefit plans covered by ERISA.
April 30
- Quarterly Form 720
- Quarterly Form 941
May 2024 HR Dates and Deadlines
May 15
- Form 990 and other non-profit tax returns.
June 2024 HR Dates and Deadlines
- No deadlines in June!
July 2024 HR Dates and Deadlines
July 31
- Quarterly Form 720
- Quarterly Form 941
- Form 5500 regarding information about 401(k) plans.
- Form 5558 regarding requests for an extension of 2.5 months for filing employee plan returns.
- Patient-Centered Outcomes Research Institute (PCORI) Fee to remain in compliance with Affordable Care Act regulations.
- Perform a compliance check to ensure you have done everything necessary in the past six months.
August 2024 HR Dates and Deadlines
- No deadlines in August!
September 2024 HR Dates and Deadlines
- Summary Annual Report (SAR) regarding the information that appears in an ERISA plan’s Form 5500.
October 2024 HR Dates and Deadlines
October 3
- Qualified Small Employer Health Reimbursement Arrangement (QSEHRA) regarding plans that began January 1, 2024.
- Retiree Drug Subsidy (RDS) Application due to CMS.
October 15
- Medicare Part D Notice of Creditable Coverage should be delivered to plan participants.
October 31
- Quarterly Form 720
- Quarterly Form 941
November 2024 HR Dates and Deadlines
November 1
- Remind employees to submit FSA receipts before the end of the year!
December 2024 HR Compliance Dates and Deadlines
December 29
- Nondiscrimination testing regarding 401(k) plans, 125 Premium Only Plans (POP), and flexible spending accounts (FSA).
- Employee handbook review
Never Miss a Compliance Deadline with GO Admin Solutions
Keeping up with the long list of compliance deadlines and regulatory rules can be a daunting task. Fortunately, you don’t have to do it alone. Contact GO Admin Solutions to see how we can help you organize your human resources!
